What Is NetSuite Bill Capture?
- NetSuite Bill Capture is an AI-powered invoice processing solution that uses machine learning-based document object detection and optical character recognition to automatically extract data from vendor invoices.
Vendors email invoices directly to NetSuite or staff drag-and-drop PDFs, and Bill Capture populates bill fields including vendor name, PO number, line items, quantities, pricing, and totals.
It performs 2-way or 3-way PO matching, routes bills through approval workflows, and learns from previous invoices to improve extraction accuracy over time—eliminating manual invoice data entry and reducing AP processing time.
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NetSuite Bill Capture Features
Machine learning extracts vendor name, PO number, items, quantities, pricing, and totals from invoice PDFs. Eliminates manual data entry.
Vendors email invoices to dedicated NetSuite address. Bill Capture processes automatically and creates bills for review.
Staff drag PDFs into NetSuite. OCR extracts data and populates bill fields instantly for review and approval.
Automatically matches invoices to purchase orders and receipts. Verifies pricing, quantities, and totals before bill creation.
Side-by-side view of original invoice and extracted bill data. AP staff reviews and corrects fields with suggestions from NetSuite records.
AI improves accuracy over time by learning from previous vendor invoices. Extraction gets more accurate as system processes more bills.
Route bills through approval workflows based on amount thresholds, departments, or other criteria. Mobile-optimized for approvals anywhere.
Identifies duplicate invoices based on reference numbers during bill creation. Prevents paying the same invoice twice.
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How Much Does NetSuite Bill Capture Cost?
- Bill Capture is an add-on module to NetSuite.
But the real cost isn't the license—it's the AP staff hours typing invoice data from PDFs, the payment errors from data entry mistakes, and the processing delays from manual workflows.
Why Choose Stockton10?
Challenges NetSuite Bill Capture Solves
- Manual vendor invoice entry
- Slow accounts payable processing
- Invoice data entry errors
- Lost or misplaced vendor bills
- High AP processing costs
- No PO matching
Hear it from your peers
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NetSuite Bill Capture FAQs
Bill Capture uses AI-powered OCR to automatically extract vendor invoice data. Email or upload invoices, and Bill Capture populates bill fields without manual entry.
Yes. Vendors email invoices to NetSuite or staff drag-and-drop PDFs. OCR extracts data automatically and populates bill fields for review and approval.
PDF, JPEG, and PNG files up to 8MB. PDF files have a 30-page limit. Upload maximum 50 files at once for best performance.
Machine learning-based document object detection and OCR extract vendor name, PO numbers, items, quantities, and pricing. AI learns from previous invoices to improve accuracy.
Enable Bill Capture for automated invoice data extraction, configure PO matching rules, set up vendor email forwarding, and implement approval workflows.
Yes. We maintain OCR accuracy through AI retraining, optimize extraction accuracy, configure PO matching rules, monitor email processing, streamline approval workflows, and standardize vendor invoice formats.
Is OCR Extraction Actually Accurate?
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